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Volunteer

NWMAF’s annual conference isn’t possible without the help and participation of members like you… so thank you!

Browse the volunteer roles below; our most urgent needs are at the top of the list. If you are interested in a role but can’t do it exactly as written, please reach out anyway. We might be able to arrange a hand-off or divide the responsibilities.

Some roles receive registration credit! Please review our registration credit policy.

As you can see, we have a lot of jobs to fill. How can you contribute?

Read the descriptions below

Accessibility Coordinator ($)

What’s involved

  • Contact registrants who request accommodations
  • Work with Events Coordinator and venue to provide requested accommodations
  • Facilitate 1-hour accessibility orientation at beginning of conference
  • Address accessibility concerns from trainers
  • Connect with volunteers as necessary

Estimated Time Commitment

1-2 hours/month through April or May; more time (1-2 hours/week?) between then and the conference; at least 1 hour at the conference Begins when registration opens (January); ends when conference ends (August)

Qualifications

Strong understanding of accessibility concerns and corresponding accommodations

Registration Credit

$100.00

Travel Stipend Allowance

What’s involved

  • Find reasonable estimates of total flight costs for each trainer for purposes of awarding travel stipend

Estimated Time Commitment

2 hours total, this can be done in one sitting, but we do need it done ASAP.

Qualifications

None!

Local Accomplice ($)

What’s involved

  • Work with board members on local publicity plan (fliers for performance, postcards to local schools, etc.)
  • Advise on local resources and amenities
  • Do small amount of in-person work, such as going to look at a space

Estimated Time Commitment

5-10 hrs total, flexible, up to the start of the conference. Commit by March 1st

Qualifications

Local resident with good knowledge of community.

Registration Credit

$50.00

Volunteer Coordinator ($)

What’s involved

  • Work with Events Coordinator to track and follow up on roles and compensation for event volunteers whose roles take place at least partially during the event
  • Serve as point of contact for volunteers and volunteer coordinators
  • Help Events Coordinator and Treasurer track registration credits

Estimated Time Commitment

40 hours total over 6 months. Begins when event volunteers start reaching out; ends when all wrap-up is completed after event

Qualifications

Strong oganizational skills

Registration Credit

$400.00

First Aid Volunteer ($)

What’s involved

  • Work with team lead to create schedule; be on call one night
  • Carry emergency contact list
  • Provide assistance as requested/needed
  • Maintain a brief log of first aid activities during event, and send to team lead for compilation afterwards

Estimated Time Commitment

Contact with team coordinator ahead of time; 2-4 hours during conference plus one night on call Begins when conference begins; ends once final report is submitted to team lead

Qualifications

Current first aid and CPR certifications

Registration Credit

$400.00

First Aid Team Coordinator ($)

What’s involved

  • Review list of first aid items, update if necessary, and acquire items if necessary (reimbursed by NWMAF)
  • Assemble and place first aid kits at event
  • Serve as point of contact and support for team
  • Develop schedule and distribute contact information
  • Make sure team members understand responsibilities and Universal Precautions for body fluid clean-up
  • Act as first aid team member in all respects (carry emergency contact list; provide assistance as needed/requested)
  • Provide reports and feedback after event

Estimated Time Commitment

1-2 hours before event; 2-4 hours at event plus one night on call; begins 1-2 weeks before conference; ends once final report is sent to NWMAF board

Qualifications

Current first aid and CPR certifications

Registration Credit

$400 registration credit

Social Event Coordinator

What’s involved

  • Plan a social event for members or part of membership
  • Keep Events Coordinator up to date but work independently

Estimated Time Commitment

Up to you! Need commitment by May 30th for scheduling purposes. Type of event (including intended audience) and rough needs (space, time of day) should also be sent to NWMAF at this time

Qualifications

Strong oganizational skills

Affinity Group Facilitator

What’s involved

  • Host or facilitate an affinity group of discussion for members of a protected or marginalized group

Estimated Time Commitment

2 hours at event, including meeting time, plus optional prep

Qualifications

You should be a member of the group you want to invite

Group Coordinator

If you want to facilitate a group gathering, such as a prayer group, a 12-step group, an early-morning free workout, or some other group activity, please reach out by April 1 to be sure logistics get worked out and the gathering can be added to the schedule.

What’s involved

  • Serve as point of contact and/or facilitator for free-standing group or activity
  • Prepare for and run activity

Estimated Time Commitment

Time needed for actual activity, plus as much planning as you want to do

Qualifications

Strong oganizational skills

Equipment Coordinator ($)

What’s involved

  • Serve as point of contact for trainers regarding equipment and space needs
  • Work with Events Coordinator to obtain additional equipment as necessary (rent mats, arrange loans from local schools, etc.)
  • Work with Set-Up Team Coordinator on set-up needs

Estimated Time Commitment

10 hours total over 10 weeks, May – July. Commit by April 1st

Qualifications

Strong oganizational skills

Registration Credit

$100.00

Bazaar Coordinator

What’s involved

  • Work with Development Coordinator to plan Saturday night bazaar and raffle
  • Solicit raffle donations
  • Assist with bazaar set-up and serve as point of contact for vendors

Estimated Time Commitment

5 hours before conference; 1-2 hours at conference Begin time is flexible; ends when bazaar is taken down Saturday night

Qualifications

Strong oganizational skills

Performance Coordinator ($)

What’s involved

  • Serve as point of contact for interested performers
  • Help solicit acts for performance
  • Organize performance and help run rehearsal
  • Work with and support Stage Manager

Estimated Time Commitment

1 hour/week for 6-8 weeks before conference; 3-4 hours at conference; can begin earlier, but should start soliciting acts by May; runs through the performance at the end of the conference

Qualifications

Preferred: Experience with coordinating performances, strong oganizational skills

Registration Credit

$100.00

Handout Helper

What’s involved

  • Review and update handouts from past years as necessary
  • Create and/or format new handouts as requested

Estimated Time Commitment

2-8 hours total, must be completed by end of June.

Qualifications

Strong oganizational skills

Check-in Materials Coordinator ($)

What’s involved

  • Work with Registrar and Events Coordinator to create check-in packets
  • Arrive at conference before check-in opens to deliver packets

Estimated Time Commitment

5 hours total. Begins on late date (late June?); must be done by first day of conference (August)

Qualifications

Strong oganizational skills, access to unlimited free printing preferred!

Registration Credit

$50.00

Stage Manager

What’s involved

  • Work with Performance Coordinator to plan performance in available space
  • Coordinate lights, AV, etc. for performance and rehearsal

Estimated Time Commitment

Coordinate lights, AV, etc. for performance and rehearsal

Qualifications

Coordinate lights, AV, etc. for performance and rehearsal

Purple Ribbon Team Coordinator

The Purple Ribbon Team provides emotional support and crisis intervention to individual attendees.

What’s involved

  • Update local resource list
  • Update materials for inclusion in check-in materials
  • Serve as point of contact and support for Purple Ribbon (emotional support) team
  • Provide reports and feedback after event

Estimated Time Commitment

1-3 hours total at event; 2 hours total outside event

Qualifications

Crisis intervention, counseling, or emotional support experience,organizational skills

Set-Up Team Coordinator

What’s involved

  • Work with Equipment Coordinator to discuss needs for specific classes
  • Coordinate volunteers, supplies, and schedule
  • Serve as contact point for team
  • Provide reports and feedback after event

Estimated Time Commitment

2-4 hours before event; 1-3 hours at event; Begins 1-2 weeks before conference; ends when conference is taken down

Qualifications

Strong oganizational skills

Trainer Orientation Leader

What’s involved

  • Develop and present content of trainer orientation (build camaraderie; convey expectations; answer questions and address concerns from trainers; etc.)

Estimated Time Commitment

1-3 hours planning; 1-2 hours at conference Must be present and ready to go by scheduled slot; ends when slot ends.

Qualifications

Experience as a trainer for at least one NWMAF conference

Signage Coordinator

What’s involved

  • Create and set up signage for the conference (directions, room-table labels, etc.)
  • Be responsible for creating and posting additional signage as needed

Estimated Time Commitment

2-4 hours before event; 1-3 hours at event. Have materials ready when event begins; ends once everything is taken down on Sunday

Qualifications

Common sense & basic problem-solving

Webcaster

We plan to cast up to 8 sessions, but you can sign up to cast as few as you want. We especially want someone to help cast the Member Conversation.

Are able to bring your own computer, camera, and microphone? If so, are willing to lend the equipment to other webcaster volunteers?

What’s involved

  • Set up equipment for webcasting each class (computer, camera, microphone)
  • Host virtual class
  • Watch chat for questions and relay them to presenter
  • Take down equipment after class

Estimated Time Commitment

Qualifications

Comfortable with webconferencing software (probably Zoom)

Preferred: Own and bring computer, camera, and microphone to conference (but we can borrow them too)

Electronic Communications Volunteer

What’s involved

  • Work with Events Coordinator and Secretary to develop plan for email or other communications providing reminders and links
  • Schedule or send communications as planned

Estimated Time Commitment

5 hours total; be ready to go at time of first scheduled communication; ends after last communication has gone out

Qualifications

None! It’s just sending emails. Some familiarity with drag-and-drop emails (like MailChimp or Constant Contact) would be a plus.

Purple Ribbon Volunteer

The Purple Ribbon Team provides emotional support and crisis intervention to individual attendees.

What’s involved

  • Provide emotional support and crisis intervention to individual attendees

Estimated Time Commitment

1-2 hours at conference

Qualifications

Crisis intervention, counseling, or emotional support experience

Set-Up Volunteer

What’s involved

  • Staff registration desk between classes to help with check-in
  • Answer questions and/or help attendees locate the right person to ask
  • Track materials and money and keep board members and other volunteers up to date

Estimated Time Commitment

Minimum of 2 thirty-minute shifts, sign up for 2+ shifts when you arrive; ends once your chosen shifts are completed,shifts are available beginning Wednesday morning through Saturday afternoon

Qualifications

Common sense and basic problem-solving

Conflict Resolution Volunteer

What’s involved

  • Assist attendees to resolve conflicts with other attendees

Estimated Time Commitment

1-2 hours total at conference

Qualifications

None – resources provide

Registration Helper

What’s involved

  • Staff registration desk between classes to help with check-in
  • Answer questions and/or help attendees locate the right person to ask
  • Track materials and money and keep board members and other volunteers up to date

Estimated Time Commitment

Minimum of 2 thirty-minute shifts, sign up for 2 or more shifts when you arrive; ends once your chosen shifts are completed, shifts are available beginning Wednesday morning through Saturday afternoon

Qualifications

Common sense and basic problem-solving skills

Graphic Designer – Shirt ($ for 2023)

What’s involved

  • Create t-shirt design based on logo
  • Work with Secretary to create materials schedule

Estimated Time Commitment

Variable. Set schedule in January; all materials must be ready by end of May

Qualifications

Graphic design skills & tools

Registration Credit

$100.00

Graphic Designer – Logo ($ for 2023)

What’s involved

  • Create logo based on conference theme
  • Create fliers, postcards, and other materials

Estimated Time Commitment

Variable, starts in August or September of preceding year

Qualifications

Graphic design skills & tools

Registration Credit

$150.00

Trainer Selection ($ for 2023)

What’s involved

  • Review every submitted class proposal and recommend acceptance or rejection
  • Work with other members of committee to propose final slate of trainers

Estimated Time Commitment

20-30 hours total over ~10 weeks. Begins when application opens (September); decisions due mid-November.

Qualifications

Member for 1 year; practitioner of your art(s) for 5 years; cannot apply to be an instructor the same year.

Registration Credit

$200.00

Trainer Recruitment

If you have noticed gaps in our programming, help us fill them. We are especially interested in uncommon arts and practices, specialized curricula or knowledge, and trainers with diverse identities and life experiences.

What’s involved

  • Contact someone who would be a great instructor and let them know they can apply.
  • Volunteer to answer their questions about NWMAF and the conference, and send them links to more information and the application
  • Here are some trainer recruitment tips, and the trainer application form.

Estimated Time Commitment

You can begin anytime! Concludes when trainer application closes in October.

Qualifications

Strong oganizational skills

Venue Research

Do you know a campus or camp that would make a great venue for the conference? Help us bring this event to your backyard!

What’s involved

  • Get the name and address of a venue that meets all our requirements, plus the contact person for renting it
  • Get a ballpark estimate of rental costs, housing, and food
  • A small amount of “on the ground” work – ideally a one-on-one tour, where you can walk around with your contact and ask them questions

Timespan

This is an ongoing effort, we need information developed 16 months ahead of any event date.

Qualifications

None, specifically.